Facilities Usage Policy
Louisiana
Tech University
Facilities Usage Policy
Louisiana Tech University facilities and properties are utilized to fulfill the primary mission of the University. Beyond the traditional instruction, research, public service, and athletic-related activities, certain University facilities and properties are made available for use by recognized student organizations through a reservation system operated by the Student Activities Office, Division of Student Affairs (Reservation Form attached). Procedures and policies for student use of facilities and properties are established by the Division of Student Affairs and coordinated with the University department having primary oversight of the specific facility or property. All scheduling of facilities and properties must be made through the Student Activities Office at least 48 hours prior to the event. To maintain safety, security, and order, to ensure orderly scheduling of campus facilities, and to preclude conflicts with academic and curricular activities, Louisiana Tech University reserves the right to limit such activities by the following regulations regarding time, place, and manner of such activities.
In order to fulfill its public service mission, Louisiana Tech University may allow the use of certain facilities and properties by public and non-public groups provided there is not a conflict with University scheduled events and that the usage and event does not detract from the University's mission. In addition, the University requires all non-university groups to provide proof of liability insurance, an indemnification agreement, and cost reimbursement sufficient to cover the operational cost of the facilities or property utilized. Proof of liability insurance and the indemnification agreement must be filed and approved by the Student Activities Office before any facility or property can be approved for outside use.
The Student Activities Office will coordinate the scheduling and use of University facilities and properties directly with the department responsible for the specific facility or property. Because of the uniqueness of each facility and scheduling needs, usage policies and charges specific to departmental facilities and properties have been established and approved by the Space Utilization Committee. Collections for usage charges are to be made by the department having oversight of the facility and must be promptly deposited with the Cashier, Office of the Comptroller. Invoices will be issued by the department having oversight of the facility and will be processed and collected through the Comptroller's Office. Louisiana Tech University reserves the right to reduce or waive facilities and property charges where a compelling public need or interest is served. For example, emergency shelter for hurricane evacuation or other disasters, high school graduation ceremonies, certain high school academic or athletic events, and charitable events.
The University Space Utilization Committee in consultation with the Internal Auditor will periodically review policies and charges related to usage of University facilities and properties and will made recommendations to the President. A separate policy section will be established for each specialized facility and will become a part of this overall Facilities Usage Policy.